Exec Positions

Hello Exec!

Your organization encompasses various positions tailored to its unique needs and vision. It is crucial to ensure that the roles and responsibilities are clearly understood and effectively communicated. While some responsibilities may intersect, it remains essential for executives to have a comprehensive grasp of their specific roles within the organization. Please find below-detailed expectations for each executive position.

1. President

Provide overall leadership and direction to the student organization.
Preside over meetings and ensure that they are conducted in an organized manner.
Represent the organization in official capacities and act as a liaison between the organization and the university administration.
Oversee the work of other officers and delegate responsibilities as needed.
Set goals and objectives for the organization and work towards achieving them.
Maintain communication with members and encourage their active involvement.

2. Vice President

Assist the president in their duties and assume their responsibilities in their absence.
Collaborate with other officers to plan and execute events and initiatives.
Coordinate with the treasurer to develop and manage the organization's budget.
Support the president in maintaining communication with members and promoting member engagement.
Take on additional responsibilities as assigned by the president.

3. Treasurer

Manage the organization's finances and maintain accurate financial records.
Create and manage the organization's budget, ensuring responsible allocation of funds.
Collect membership dues and handle financial transactions.
Assist in fundraising efforts and seek out potential sources of funding.
Provide financial reports to the organization and ensure transparency in financial matters.

4. Senator

Represent the interests and concerns of the student organization within the university's student government or senate.
Attend senate meetings and actively participate in discussions and decision-making processes.
Communicate with the organization's members to gather their opinions and feedback on relevant issues.
Advocate for the organization's goals and objectives within the student government.
Report back to the organization on senate activities and keep members informed.

5. Diversity Organization Coalition Representative (DOC)

Serve as a liaison between the student organization and the Diversity Organization Coalition (DOC) or similar entities.
Represent the organization's interest
Collaborate with other diversity-focused student organizations to promote inclusivity and diversity on campus.
Share relevant information and resources with the organization's members.
Work towards creating a more inclusive and welcoming environment within the organization and the university community.

6. Secretary/Admin

Maintain accurate records of the organization's meetings, including minutes and attendance.
Distribute meeting agendas and materials to members prior to meetings.
Handle official correspondence and communication on behalf of the organization.
Assist in maintaining the organization's documentation and records.
Support the president in administrative tasks as needed.

7. Events Coordinator

Plan, organize, and execute various events and activities for the organization.
Coordinate with other officers and members to determine event goals, themes, and logistics.
Secure necessary permits, venues, and equipment for events.
Create event budgets and track expenses.
Promote events to the organization's members and the wider campus community.

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8. Social Media / Publicity Coordinator

Manage the organization's social media accounts and online presence.
Create engaging content to promote the organization's activities and initiatives.
Regularly update social media platforms with relevant information, announcements, and event details.
Monitor and respond to messages, comments, and inquiries on social media.
Collaborate with other officers to develop a cohesive social media strategy.