UWL utilizes a "web based"tool to reimburse employees and non-employees for expenses incurred while traveling for the institution. As an organization, you will most likely use this tool to get reimbursed for mileage when you go on a retreat. Remember, ONLY authorized drivers will get reimbursed. 
      If you are NOT employed by UWL, email Jesi with your mileage and he will complete it on your behalf. If you ARE employed by UWL, you will need to complete the expense reimbursement yourself.

NOTE: The e-reimbursement tool is NOT a tool for reimbursing for items purchased for org activities using your personal funds. Ask Jesi to use the university account credit card to purchase items.

Follow these steps to complete an expense reimbursment:


1. Sign into the Expense Module here.
2. Once logged in, click "Expenses" and "Create an Expense Report."
3. Follow the instructions in this document to guide you through the rest of the process.
4. Email Jesi with your expected reimbursement amount for budgetary tracking. 

                                                  IMPORTANT NOTES

1. You have to separate the mileage from Day 1 to Day 2. For example, if your total mileage for the trip was 365, split it into day 1 and day 2, hence, 182.5 each day. 

2. While completing your reimbursement, attachments will be required. Attach your itinerary/meeting agenda.

3. The expense reimbursement can be challenging to figure out; hence, do not hesitate to email Jesi for assistance.